Event Planning - Location (Part II)
- Sean Spence
- Sep 25, 2024
- 3 min read
Events in a Private Home
Choosing to host an event in a private residence may seem appealing, however, it is important to keep in mind that unlike a dedicated event space, there are additional considerations that need to be taken into account.
When hosting intimate dinner gatherings, a friend of mine often mentions that the ideal number of guests is either 6 or 16. While I cannot confirm the existence of any scientific proof to support this claim, it does seem quite reasonable based on personal experiences.
How will you handle parking?
On-street parking is necessary for the majority of homes.
How will handle food?
Typically, private homes offer limited space for preparation and serving, as well as potentially fewer facilities.
Do you really have the space?
It is important to consider if you have adequate space for the expected number of guests. Additionally, ensure that the space is suitable for the planned activities, such as sitting, talking, eating, dancing, and more.
What about furniture?
Residing in houses, individuals typically possess furniture. It is usually advisable to utilize the existing furniture for an event rather than attempting extensive rearrangements or storage. This approach is less troublesome and reduces the risk of potential damage.
Extra things you might need
Given that a personal residence is not a dedicated event space, you may find yourself requiring items that are not readily available there. This could include additional chairs, tables, serving trays, and coat racks.
What special issues might arise?
Many problems occur because the location is not specifically designed for hosting events. It is important to take some time to consider all the necessary items and potential scenarios.
Here are a few:
Evicting individuals from a private residence may present more challenges than evicting from a professional venue.
Ensure you are prepared for health emergencies by having a plan and a professional-level first-aid kit.
If there are more attendees than expected, there will be fewer options for adjusting the space to accommodate.
Outdoor Events
While outdoor events can be enjoyable, let's be honest - they can be quite challenging. Any slight inconvenience of an indoor event becomes significantly more difficult when held outdoors.
Special issues with outdoor events
Weather problems
Food-related - temperature, wind, and insects
Additional accessibility issues
Sound system difficulties
Music
When it comes to music at outdoor events, whether live or recorded, the main issue is the sound quality. It is crucial to carefully consider the sound system, which can be a costly investment. Ensure that there are convenient electrical outlets available for speaker systems. Ideally, speakers should be placed in multiple locations for the best sound distribution.
It is also important to ensure that you adhere to any noise regulations in your area.
Food
When organizing outdoor events, several food-related factors should be taken into account. Firstly, food tends to cool down quickly, which can be a major concern. Additionally, it is important to consider the presence of insects, weather conditions, and wind.
Rain dates/rain sites
For an outdoor event, it is essential to have a rain date or a rain location, unless you reside in a desert.
Heating
When hosting an outdoor event, it is important to be prepared for unexpected cold weather. If there is a possibility of temperatures dropping, it is advisable to have heating equipment available. Large patio heaters designed for outdoor events are usually the most effective option. Especially for evening events outside of the summer season, it is recommended to have several heaters on standby. Remember that while you may not feel cold, some guests may be more sensitive to lower temperatures, so it's considerate to provide heating options.
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